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Out Source Process

1.1 Add Out Source Process​

Add an Out Source Process – Step-by-Step​

Step 1: Access the Out Source Process Screen​

From the side menu, click on "Production & Quality", then go to "Operations" and select "Out Source Process".
This will open the Out Source Process Operation Search page.

Step 2: Add an Out Source Process​

On the top-right corner of the Out Source Process Search page, click on the "Add Out Source Process" button.

Step 3: Fill in Asset Details​

  • PartName - Control Plan [Dropdown] [Mandatory] – Select the control plan or part name associated with this inspection.
  • Supplier Job Work In [Text Field][Mandatory] – Select from options such as the supplier job work location.
  • Process [Dropdown] [Mandatory] – Select the process type (e.g., Casting, Machining).
  • Accepted Quantity [Dropdown] [Mandatory] – Enter the quantity accepted from the supplier.
  • Machine Rejection Quantity [Text Field] – Quantity rejected due to machine-related issues.
  • Casting Rejection Quantity [Text Field] – Quantity rejected due to casting-related issues.
  • Inspection Date [Dropdown] [Mandatory]– The date the inspection was carried out (format: yyyy-mm-dd).
  • Remarks / Notes [Text Field]– Add any relevant notes or observations.

Step 4: Get Validation​

In the validation part, file uploads and task validation will be displayed.

Step 5: File Uploads​

This section allows users to upload relevant documentation for the inspection process. Each upload includes:

  • Print Number – Reference number of the inspection print/drawing.
  • Description – Short description of the document (e.g., MTC).
  • Measurement Method – Inspection method used (e.g., Visual).
  • Severity – Severity level (optional).
  • Add / Edit File Upload – Button to choose and upload relevant files (e.g., test certificates, inspection reports).
  • Uploaded File – Shows the uploaded file name.
  • Due Date – Optional due date for the document upload task.

Step 6: Task Validation Results​

  • Print Number – Reference number from the drawing or specification (e.g., 11).
  • Description – Measured feature (e.g., Slot Depth (16.0–6.0)).
  • Spec Value – Nominal value expected (e.g., 10).
  • Measurement Method – Tool/instrument used for measurement (e.g., Depth vernier).
  • Severity – Severity classification (e.g., P – Process).
  • Lower Spec Limit – Minimum acceptable value (e.g., 9.98).
  • Upper Spec Limit – Maximum acceptable value (e.g., 10.20).
  • Actual Value – Field to enter the observed measured value during inspection (e.g., 10).

Step 7: Part Serial Number Handling​

  • Task Serial No – Dropdown to select the serial number(s) of the part(s) being validated.
  • Auto Select Serial Numbers – When checked, serial numbers are auto-assigned.

Step 8: Serial Number Validation​

Accepted Part Serial No’s Task

  • Displays selected serial numbers that meet the specification.
  • Serial numbers can be moved to the Rejected list using the arrow button.

Rejected Part Serial No’s

  • Displays serial numbers that are outside the spec limits or are manually marked as rejected.
  • Serial numbers can be moved back to the Accepted list using the reverse arrow.

Step 9: Submit Result​

  • Task Serial No (Required) – Select the serial number associated with the task.
  • Reason – If the part is rejected, mention the reason here.

Click Submit to record the data.

Step 10: Final Approval​

Once data is submitted:

  • Use Approve, Reject, or Cancel buttons at the bottom.
  • If Auto Select Serial Numbers is checked, serials are pre-selected automatically.

Step 11: Approve, Reject, Clear and Cancel​

  • Approve – Approves the outsourced items after inspection and documentation upload.
  • Reject – Rejects the items; user must provide a rejection reason.
  • Cancel – Cancels the current operation without saving changes.

Note: A success message will appear once the entry is successfully added.

1.2 Search a Out Source Process​

Search for an Out Source Process – Step-by-Step​

Step 1: Apply Search Filters​

You can search using the following filters on the “Out Source Process Operation” Search screen:

  • Inspection From Date (Dropdown, Optional)
  • Inspection To Date (Dropdown, Optional)

Step 2: Search or Clear​

  • Search – Click to fetch results based on the selected filters.
  • Clear – Resets all filters to default.

Step 3: View Results​

  • S.No – Serial number of the record.
  • View/Edit – Icons to view or edit the record.
  • Supplier Job Work In – Supplier details for the incoming part/job (usually NA for internal jobs).
  • Inspection Date – Date when the inspection was conducted.
  • Control Plan – Shows the part number and control plan being followed for inspection.
  • Control Process – Lists operations or processes done externally (e.g., Laser Cutting, Grinding).
  • Approved Qty – Quantity that passed inspection.
  • Rejected Qty – Quantity that failed inspection.
  • Status – Indicates if the record is in DRAFT or APPROVED.
  • File Upload Status – Shows whether relevant documents have been uploaded (e.g., test reports).

Note:

  • Always update quantities accurately for traceability.
  • Use consistent naming in the control plan to match supplier records.
  • Double-check dates before submitting for audit readiness.

1.3 Edit Out Source Process​

Edit Out Source Process – Step-by-Step​

Step 1: Find Out Source Process

Step 2: Start Searching

Step 3: Edit Details

After searching, you'll see the Out Source Process you want to edit.

  • Click "View/Edit" next to the Out Source Process to reach the Edit Out Source Process page.ick on "View/Edit" next to it.

Step 2: Update Details​

Make the required changes to the editable fields. Modify text fields, dropdowns, or upload files as necessary.

Step 3: Save or Cancel​

  • Submit – Saves all updates and finalizes the changes.
  • Cancel – Discards changes and returns to the search page.

That's it! You’ve successfully learned how to add, search, and edit Out Source Process Operation records using the DMeX app For further assistance, please contact the Support Team